Adding clients and transactions

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Adding clients and transactions

Once a folder has been created, clients can be entered (i.e. club member, tenant, employee, vendor). There is no limit on the number of clients per folder.

Continuing with our sample entry, click the EFT Folders > Membership Dues category buttons then the Members tab. Replace the category button and tab item values with the setup you've created.

Client - Empty

The panel groupings are as follows:

Client Grid:

This is a directory list of clients in the folder. Change the sort order by clicking on the title. The selected row is displayed in the Client / Transaction tabs. If the Display Inactive toggle state is Yes, inactive clients are displayed in italics.

Transaction Grid:

Displays all the transactions for the highlighted row of the Client Grid.

Client / Transaction Tabs:

Displays the details about the highlighted row on the Client Grid.

Action Panel:

The group box below the Client Grid. Toggle switches, search box and task buttons to modify information.

Navigation Panel:

Like the familiar VCR/DVD controls, click the buttons to scroll through the Client Grid: first, prior, next, last. The edit button will display depending on the appropriate user access level.

Client Personal Information

Click on the "New Client" button and fill in the blanks, The Scheduler reduces the clutter by hiding task buttons, etc. that will keep you focused on completing the Client Information tab panel:

1st Client

Reference Number:

A unique alphanumeric identifier is required for each client (i.e membership, employee number). This identifier is used by the bank to identify any returned items.

Search Name:

Usually the client's last name or a short company name. This is automatically all upper case.

Last/Organization Name:

Enter your client's last name of the organization name. All the remaining fields are case sensitive.

First Name:

Your client's first name. This field may be empty for a company name.

The remaining fields:

All the remaining fields are optional. This information is for your reference only.
Note: If you plan to send your clients EFT Notifications, then enter the eMail address.


If your client is "Inactive", change the status to "Inactive". Inactive client transactions will be ignored in the EFT Preparation procedure.

Click the "Post" button to save your client tombstone information and The Scheduler creates a "blank" transaction. leads you to entering the transaction tab information step. Fill in the blanks!

Client Transaction Information

1st Transaction

Period Amount:

This is the amount to be debited or credited to your client's bank account.

Apply P/HST and GST:

If the folder face page has a rate entered, the check boxes indicate the amounts to be calculated and added to the Period Amount in the Prepare process.

Override Amount:

A value entered in this field will be used instead of the Period Amount for the next transmission file only. This is reset to $0.00 when the EFT transmit file is created.

Last Amount:

If the last payment for this transaction is different that the Period Amount, The Scheduler will use this amount for the last EFT transmission.

Bank Name:

The name of your client's bank is only required if you are creating cross border (ACH IAT) EFT files.

Bank Account Information:

Enter your client banking information: transit, bank, account number. Leading zeros will not display on transit and bank entries. Account number starting with zeros will display.


A short description of your entry.

If this is a Payroll type folder, no further entry is required as the payment date will be set during the EFT file preparation process.

Tx - Set on Prepare

Due Day:

Enter the first day of the month to process this transaction.

Start Date:

From the drop down calendar, select the date to process the first transaction.


Select the cycle from the list box. The Scheduler selects a monthly default.


If the number of periods to process this transaction is known (i.e 24 months), enter it. A zero (0) entry tells The Scheduler to process this transaction for ever (i.e an open transaction).

End Date:

The Scheduler will calculate this value based on the above entries or you can manually enter the last payment date.

Click the "Post" button to save your transaction entry. Repeat this "New Client" entry for each client.