Client Information

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Client Information

Note: Only Administrator or Data Entry users may add/edit/delete client information. EFT Supervisor and Compliance Officer users have read only rights. See the Access Control section for more information.

Click the EFT Folders > Desired Folder category button sequence then the Clients tab to display the Folder contents.

Client - Populated

The panel groupings are as follows:

Client Grid:

This is a directory list of clients in the folder. Change the sort order by clicking on the title. The selected row is displayed in the Client / Transaction tabs. If the Display Inactive toggle state is Yes, inactive clients are displayed in italics. Double click on the highlighted row to edit the client information.

Transaction Grid:

Displays all the transactions for the highlighted row of the Client Grid. Double click on the highlighted row to edit the transaction information.

Client / Transaction Tabs:

Displays the details about the highlighted row on the Client Grid.

Action Panel:

The group box below the Client Grid. Toggle switches, search box and task buttons to modify information.

Navigation Panel:

Like the familiar VCR/DVD controls, click the buttons to scroll through the Client Grid: first, prior, next, last. The edit button will display depending on the appropriate user access level.

Client Transaction

Client - Tx

 

Period Amount:

This is the amount to be debited or credited to your client's bank account.

Apply P/HST and GST:

If the folder face page has a rate entered, the check boxes indicate the amounts to be calculated and added to the Period Amount in the Prepare process.

Override Amount:

A value entered in this field will be used instead of the Period Amount for the next transmission file only. This is reset to $0.00 when the EFT transmit file is created.

Last Amount:

If the last payment for this transaction is different that the Period Amount, The Scheduler will use this amount for the last EFT transmission.

Due Day:

The day of the month this transaction is to be processed. See Payroll/Expenses if no field displayed.

Start Date:

Enter the date for the first transaction to be processed.

Frequency:

Select the transaction frequency from the drop down menu.

 

Note: If the folder has been defined as a Payroll/Expenses type, The Scheduler will display the "Set on Prepare" value.

Periods:

Enter the number of periods this transaction is to be processed. 0 implies process the amount for ever. If a value is entered,     The Scheduler will calculate the "End Date" based on the frequency and the number of periods entered.

End Date:

Manually enter the date the last transaction is to be processed if the number of periods has been left at 0.

Bank Name:

The name of your client's bank is only required if you are creating cross border (ACH IAT) EFT files.

Bank Account Information:

Enter your client banking information: transit, bank, account number. Leading zeros will not display on transit and bank entries. Account number starting with zeros will display.

Comments:

A short description of your entry.

 

Client - Tx2

View if the Hide Tax Entry is set on the EFT File Information panel.

Client Personal Information

Client - Tombstone

 

Reference Number:

A unique alphanumeric identifier is required for each client (i.e membership, employee number). This identifier is used by the bank to identify any returned items.

Search Name:

Usually the client's last name or a short company name. This is automatically all upper case.

Last/Organization Name:

Enter your client's last name of the organization name. All the remaining fields are case sensitive.

First Name:

Your client's first name. This field may be empty for a company name.

The remaining fields:

All the remaining fields are optional. This information is for your reference only.
Note: If you plan to send your clients EFT Notifications, then enter the eMail address.

Active/Inactive:

If your client is "Inactive", change the status to "Inactive". Inactive client transactions will be ignored in the EFT Preparation procedure.