Creating an EFT folder

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Creating an EFT folder

Note: Only Administrator or EFT Supervisor users may add/edit/delete folders. See the Access Control section for more information.

A "Folder" is a file or cabinet drawer. The information on the face page of the folder describes it's purpose (i.e. collect club membership dues; deposit employee payroll amounts). The folder face page also has your organization banking information. This is where the funds are deposited to or withdrawn from.

Click on the EFT Folder > New Folder category button sequence.

New Folder - 1

Now ... it's fill in the blanks.

New Folder - 2

Folder Information

Name:

Each folder requires a unique name. If a folder already exists with the name entered. The Scheduler will inform you that another name is required.

Description:

Indicates the purpose of the folder (i.e. Membership Dues) and will appear on reports prepared by The Scheduler.

Originator ID:

Enter the 10 character ID noted in the Gather your information step.

Organization:

Enter a short name of your organization. This 15 character description may appear on your client's bank statement.

Note: Characters not allowed by the CPA rules are automatically removed.

BIN Number:

This 10 digit number is provided by your bank, and will only be required if you are creating cross border ACH 94 IAT EFT files.

Client Label:

Enter a description for your type of client (i.e. Donor, Member, Employee, etc.).

Full Name:

This longer organization name is used by some EFT file formats.

Note: Characters not allowed by the CPA rules are automatically removed.

Password:

This optional field entry will control access to this folder. The entry is accepted by completing the confirm field and the two match.

Note: Passwords are printed on the Folder List and System Status Report if the logged on user has Administrator rights.

Account Information

Settlement Account:

This is the account where funds are deposited to or withdrawn from. Leading zeros will not display on the transit or bank entry and are not required. The Scheduler knows these are 5 and 4 digits respectively. However, if the account number has leading zeros, they must be entered.

Returned Items:

In the majority of cases, this will be the same as your settlement account.

Transaction Information

Description:

Describe the type of credit or debit transaction. This may appear on your client's bank statement.

Statement:

This additional information may appear on your client's bank statement if you have selected the CPA Standard (1464 byte) format for your EFT transmit file.

Type:

Select an item from the list box that best describes the purpose of your client transactions in this folder.

Currency:

Canadian or US dollars.

D/C:

Select Credit (depositing funds to your client's account from this folder account) or Debit (depositing funds to this folder account from your client's).

PST/HST Rate:

Enter the percentage rate (i.e. 5.00) if amounts are to be calculated by The Scheduler and added to the transaction period amount.

GST Rate:

Enter the percentage rate (i.e. 7.00) if amounts are to be calculated by The Scheduler and added to the transaction period amount.

Compound GST?

If the GST calculation is on the period amount plus PST/HST, set this to "Yes".

File Number:

This control number is incremented each time an EFT transmit file is created. Some banks require file number zero (0) for testing. Verify the requirements from your bank. If the file number is zero (0), no history details will be posted to the client information.

Zero Amounts?:

Setting this to "Yes" will cause The Scheduler to reset all client period amounts to $0.00 after the EFT transmit file has been created. This feature is useful for payroll folders where the amounts vary each cycle. See Employee Setup - Payroll for more information.

Save what you've entered!

Click the "Post" button when you've got it all right!